File Prep
Ready, Set, Print!
Every print project comes with a deadline, a goal and a vision. As a trusted printing company in Southfield, MI, we partner with businesses and organizations to bring their ideas to life through high-quality graphic solutions. Whether you are sending files for brochures, postcards, signage, mailers, booklets, presentation materials or another commercial print project, our job is to help everything move smoothly from file upload to finish line. Great printing starts with great file preparation. Before you send your files through our WeTransfer link, please take a few minutes to review the checklist below. It can help us avoid delays, protect print quality and assure your final pieces look exactly the way you pictured them.
Before You Send Your Files
Please proofread your files before sending them our way. Check spelling, phone numbers, addresses, dates, pricing, names and any other details that need to be correct before printing begins.
Proofread Everything Carefully
Please proofread your files before sending them our way. Then, if possible, proofread them one more time. Check spelling, phone numbers, addresses, dates, pricing, names, and any other details that need to be correct before printing begins.
Send Print-Ready PDFs
Help us avoid delays and produce clean, professional results while minimizing the need for
extra file adjustments. Print-ready files should be sent as high-resolution PDFs with:
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- 1/8” bleed
- Crop marks
- Final approved artwork
- Correct sizing
- High-resolution images
Package InDesign Files for Print
If your project was created in InDesign, please package the file for print before sending it to us. Your packaged folder should include:
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- The InDesign file
- Fonts
- Linked images and graphics
- Any supporting assets needed for production
- Sharing Canva Files
If your artwork was created in Canva, please share your complete Canva file with us. This allows our team to access the full design properly and prepare it for commercial printing.
Check Color Settings and Type
For the optimal readability, please provide black type as black rather than 4-color black. If your project is printing in 4-color-process, please be sure no additional pantones are in your file.
Preparing Excel Files for Variable Printing
If you are sending an Excel spreadsheet for variable printing, please confirm that the
spreadsheet only contains information for your project. Before uploading, check that there are:
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- No hidden columns
- No hidden rows
- No unnecessary tabs or unrelated data
- No hard returns in data fields
Clean data helps us keep your variable print project accurate and efficient.
Mailing Information We May Need
If Future Reproductions is handling mailing for your project, please provide your permit information and confirm that your permit is current. Also, let us know whether we are processing the mailing as:
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- 1st Class
- Standard
- Non-Profit
Please also indicate whether your postal account is funded or if Future Reproductions should invoice you for postage.
Delivery and Shipping Details
If we are delivering or shipping your completed work, please provide the destination recipient’s:
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- Name
- Address
- Phone number
It is also helpful to include your due date so we can schedule your project properly from the moment it is received.
Send Files with Confidence
We know how much timing, accuracy and presentation matter. That is why it’s important to
provide these details upfront, before your files enter production. A little preparation now can make a big difference in helping avoid delays, protect the quality of your final product and keep your project moving exactly as it should.
If you have any questions before uploading your files, please reach out to your Future Reproductions account manager. We are always happy to help, and we want the process to feel simple from start to finish.